Special Council - Waste Management Workshop

That the agenda for the October 26, 2021, Special Meeting of Council - Waste Management Workshop, be approved.

That Option A – Expedited Cart Exchanges, as generally outlined within Item CO 2021-335, be approved; and Councillor Walker, Councillor LaChapelle and Councillor Burton noted their support for Option B. Upon the question of Resolution No. 2021-310, it was

That the Special meeting of Council reconvene at 1:00 p.m.

That staff proceed with retention of 1 existing temporary full-time FTE to a permanent FTE position in the Service Simcoe Contact Centre and extending the 2 temporary part-time FTE until the initial influx of exchanges is reduced in the Service Simcoe Contact Centre as outlined in Part 2 of Item CO 2021-335; and

That staff proceed with negotiations for the additional scope of work and amend the existing contract with Rehrig regarding their self-service technology for the initial influx of cart exchanges as well as continuing development of an internal tool to provide self-service and inventory control as outlined in Part 2 of Item CO 2021-335; and

Lynn Dollin That staff obtain the necessary resources to perform cart exchanges with in-house staff subsequent to the initial influx of exchanges, one additional straight truck, one pickup truck, ancillary equipment and 3.6 additional FTEs as outlined in Part 2 of Item CO 2021-335; and

That staff reduce bulky collection events depending on the needs of the internal resources to respond to initial cart exchanges until the end of July 2022 as outlined in Part 2 of Item CO 2021-335; and

That staff proceed with negotiations for the additional scope of work and amend the existing contract with Rehrig regarding provision of exchange services for the initial influx of cart exchanges as outlined in Part 2 of Item CO 2021-335; and

That staff proceed with assessment of resin pricing, production and any other pertinent factors, using their discretion in securing cart supply for exchanges as outlined in Part 2 of Item CO 2021-335; and

That the process for cart exchanges commence in approximately mid-January 2022 with the deployment of the self-selection technology and actual cart exchanges commencing approximately mid to late February 2022 as outlined in Part 2 of Item CO 2021-335; and

That the maximum number of resources available be utilized in order to complete the work in as short a time as possible, as outlined in Part 2 of Item CO 2021-335; and

That staff proceed with recruitment of 1 additional permanent part time FTE by-law and associated vehicle, as outlined in Part 2 of Item CO 2021-335; and

That staff proceed with development of a communication and marketing strategy in support of cart exchanges as outlined in Part 2 of Item CO 2021-335; and

That staff continue on the current path to obtain necessary data through the survey, participation and composition data as generally outlined in Part 2 of Item CO 2021-335; and

That cart exchanges be available to every serviced unit and not be limited by unit type; and

That, should carts not be available as arranged on the first exchange attempt, that the $50 delivery fee per cart be applied for each subsequent exchange attempt as outlined in Part 2 of Item CO 2021-335; and

That a one-time no fee exchange per serviced unit be permitted until the end of July, 2022, after which a delivery fee of $50 per cart be recovered, unless for new construction or those newly moved into an existing home, necessitating the addition of 1 permanent FTE to administrate the financial cost recovery system and asset management related to work orders are tracked appropriately; and That cart exchanges with respect to the cart size be limited to once one delivery annually per serviced unit (after July 2022) with a fee of $50 per cart; and

That the Special meeting of Council recess at 3:12 p.m.

That the Special meeting of Council reconvene at 3:25 p.m.

That none of the initial standard cart sizes be exchanged for larger sizes; and

That the 240 L garbage cart be eligible for exchange to the 120 L size cart, all additional garbage must have a garbage tag affixed in order to be eligible for collection; and

That the 100 L or 120 L organic cart remain for the reasons outlined in Part 2 of Item CO 2021-335; and

That where a serviced unit has exchanged for a smaller size cart, a reasonable quantity or frequency of overflow material and or bridging be permitted with the larger sized cart(s) being reverted to should it be verified by staff that overflow set-out and or material bridging within a cart is occurring with some consistency, as outlined in Part 2 of Item CO 2021-335; and

That staff commence negotiation and amend the existing contract with Miller Waste with regard to the additional cost to manage overflow material as outlined in Part 2 of Item CO 2021-335; and

That: a. no additional garbage carts to any serviced units be permitted; and b. one additional recycling and/or organic cart be permitted per eligible serviced unit, upon staff verification of the need, with a delivery charge of $50 per delivery charge per cart be applied, under the premise that the largest cart for the same purpose be first utilized; and c. staff commence negotiation and amend the existing contract with Miller Waste with regard to the additional cost to service secondary carts as identified in this item as outlined in Part 3 of Item CO 2021-335; and

That the matter of carts and service being provided upon request to agricultural properties (Resolution 2021-336A), be

That the waste subsidy be extended as an alternative to large common collection points or landfill passes, on a case by case basis at staff’s discretion, and where there is a cottage or road association that would be responsible for all aspects; and

That a small quantity of bear resistant carts be obtained for deployment on a case by case basis upon investigation and verification of the need; and

That County Council maintains its position on not providing County curbside collection to multi-family complexes without ownership of waste, as exemplified by Lagoon City, and that those complexes continue to be applicable for the waste subsidy with the Township of Ramara and be advised as such; and

That the Township of Severn be advised the new waste collection schedule shall remain as is for the reasons generally outlined in Item CO 2021-335; and

That the estimated costs and funding methodology identified in the Financial and Resource Implications section of Item CO 2021-335 be employed based on the Options enabled by Council decisions.

That correspondence from the Township of Oro-Medonte dated October 14, 2021 regarding Automated Cart Collection System, be received.

That Bill No. 50 be enacted as a By-law of the County of Simcoe.

That the October 26, 2021, Special Meeting of Council - Waste Management Workshop, be adjourned at 5:28 p.m.